Privacy Policy
As an information service company that handles a large amount of information, we recognize that the safe management of information is an important social responsibility, and we position the protection of personal information as one of the top priorities in our corporate activities. In order to ensure that this is put into practice, we have established the following personal information protection policy, and our officers and employees will strive to properly handle and manage personal information (in this policy, personal information includes specific personal information) in accordance with this policy.
1. Acquisition, use, and provision of personal information
When acquiring, using, and providing personal information, we will clarify the purpose of use and handle it in accordance with internal regulations that take into account the content and scale of our business and manage it appropriately. In addition, we will take measures to ensure that personal information is not handled beyond the scope necessary to achieve the specified purpose of use (unintended use).
2. Respect for the rights of the individual
We respect the rights of the individual regarding personal information, and in the event of a request for notification of the purpose of use, disclosure, correction due to the content being untrue, or suspension of use of personal information held by our company, as well as complaints or consultations regarding the handling of personal information, we will respond to such requests within a reasonable period of time and to a reasonable extent in accordance with laws, regulations, etc. and internal regulations.
3. Personal information safety measures
In order to ensure the accuracy and safety of personal information, we will take reasonable safety measures in terms of both information security measures and management organizational systems, and take preventive measures against unauthorized access to personal information, loss, destruction, tampering, leakage, etc. of personal information, and will take prompt corrective measures in the event of such occurrence.
4. Compliance with laws, regulations, etc.
In regard to the handling of personal information, we will comply with the Act on the Protection of Personal Information, the Information Service Industry Personal Information Protection Guidelines, laws and regulations applicable to the protection of such personal information, guidelines established by the government, and other norms.
5. Continuous improvement
We will promote activities to continuously improve the system for handling personal information.
*Specific personal information refers to personal information that includes an individual number (a number, symbol, or other code that corresponds to an individual number and is used in place of the individual number, including numbers other than the resident registration code. Excluding Article 7, paragraphs 1 and 2, Article 8, and Article 48 of the Numbering Act, and Article 3, paragraphs 1 to 3, and paragraph 5 of the Supplementary Provisions).
Purpose of use of personal information, etc.
The purposes of use of personal information by our company are as follows.
1. Personal information related to the introduction of products sold by our company and related business operations
To smoothly introduce products and related business operations based on questionnaire surveys collected at seminars hosted or co-hosted by our company.
2. Personal information related to applicants and participants of seminars, exhibitions, lectures, etc. hosted or co-hosted by our company
To inform customers who have applied for these seminars, symposiums, exhibitions, lectures, etc. hosted or co-hosted by our company, to contact them, to inform them of questionnaire surveys, similar seminars, etc., and to smoothly respond to inquiries from customers, etc.
3. Personal information when entrusted with the implementation of system integration-related services
To fulfill the obligations set forth in the entrustment contract with the entrusting company, country, local government, independent administrative agency, other various corporations, various non-profit organizations, etc., regarding the information entrusted to perform the business of providing services such as system integration work in the fields of distribution, manufacturing, finance, insurance, information and communications, services, and other industries, public, engineering, construction, transportation, etc., sales and maintenance work of equipment related to information systems and communications systems, sales and maintenance work related to voice solutions, software development and maintenance work, information system-related outsourcing services, information system application service provider work, data center work, information processing services, and data input/output, printing work, data transmission, help desk work, etc., which are incidental to these services.
*In order to improve the quality of our response in order to provide better service to our customers, we may record the contents of communications such as conversations at customer support desks by phone in writing, audio, or electronic/magnetic means.
4. Personal information when entrusted with personal information in relation to the implementation of consulting
To fulfill the obligations set forth in the entrustment contract with the entrusting company, national government, local government, independent administrative agency, various other corporations, various non-profit and non-profit organizations, etc., regarding the information entrusted to perform consulting business such as IT strategy, business development/restructuring, marketing, internal control/system revision, etc.
5. Personal information on applicants/users of software, services, etc. provided by our company
To notify customers who have contracted or are planning to use software or services developed or sold by our company about proposals, product shipment, related after-sales service, product updates, new versions, changes to or discontinuation of service content, etc., and to smoothly respond to customer inquiries, etc.
6. Personal information related to the implementation of our company's business
For those involved in the business as members to carry out the above business, for the smooth execution of business, such as business-related contact (including emergencies), entry/exit management to our company's managed locations, and meetings regarding business progress, etc.
7. Personal information related to customer satisfaction surveys
To investigate and analyze customer satisfaction regarding software and services developed or sold by the Company, and to improve the Company's software and services.
8. Personal information related to job applicants, executives, employees, etc.
To contact, provide information, and handle the recruitment selection process for those who wish to join the Company, as well as to manage the personnel and staffing of the Company's executives and employees.
9. Personal information related to business partners
To contact necessary for the conclusion and execution of contracts with business partners, and to implement various measures to build and maintain smooth relationships with business partners.
10. Personal information related to other businesses specified by the Company
When the Company directly acquires personal information written in a document from the individual, the Company will notify the individual of the purpose of use in writing or by an alternative method. However, this does not apply when the purpose of use is clear from the circumstances of the acquisition of the personal information, or when the handling of personal information has been entrusted to the individual. In addition, the Company will refrain from notifying or announcing the purpose of use in the following cases as specified in each item of Article 18, Paragraph 4 of the "Act on the Protection of Personal Information".
① When informing the individual of the purpose of use or making it public would be likely to harm the life, body, property, or other rights and interests of the individual or a third party.
② When informing the individual of the purpose of use or making it public would be likely to harm our rights or legitimate interests.
③ When it is necessary to cooperate with a national institution or local government in carrying out business prescribed by law, and informing the individual of the purpose of use or making it public would be likely to impede the performance of said business.
When you provide personal information to us, we ask that you provide it of your own volition after approving the above content and the use of your personal information.
Please note that if you do not provide personal information, we may not be able to carry out our business or you may not be able to receive the services provided by our company.
Personal Information Inquiry Desk
If you have any inquiries regarding the handling of personal information, or would like to be notified, disclosed, corrected, or suspended from use of the purpose of use of personal information, please contact the personal information consultation desk below.
PhillipsConsulting Co., Ltd.
Address: 2-3-5-503 Tani, Chuo-ku, Fukuoka, Fukuoka Prefecture, 810-0031
Handling of personal information on the website
PhillipsConsulting Co., Ltd. respects the privacy of customers who use this website (https://www.phillipsconsulting.info/) and strives to protect any personally identifiable information or personal information (hereinafter referred to as "personal information") provided by customers via the Internet.
In principle, this website can be viewed freely without disclosing personal information. However, when using some services, we may ask you to provide personal information. In that case, the handling of personal information will be as follows, in accordance with our "Personal Information Protection Policy".
1. Acquisition, use, and provision of personal information
(1) Acquisition of personal information will be carried out after clearly indicating the purpose and scope of use and obtaining the consent of the individual.
(2) Acquired personal information will not be used for any purpose other than the purpose and scope clearly indicated to the individual.
(3) In principle, personal information acquired will not be disclosed or provided to a third party without the consent of the individual. However, this does not apply in any of the following cases.
- When required by law, etc.
- When it is necessary to disclose information to a third party in order to achieve the purpose (e.g., entrusting the delivery of requested materials to a delivery company, etc.)
2. Respect for the individual's rights
We respect the rights of the individual regarding the personal information of our customers. If you wish to request notification of the purpose of use, disclosure, correction due to inaccuracy, or suspension of use of the personal information provided by our company, please contact the inquiry desk clearly stated on the website. Once we have confirmed that the contact is from the individual, we will respond promptly in accordance with laws, regulations, and internal regulations.
3. Personal information safety measures
We will strictly manage your personal information and take appropriate measures to prevent leakage, loss, or damage.
(1) When you provide us with personal information via the Internet, we will use SSL (Secure Sockets Layer) or a similar method to prevent leakage. However, please note that due to the nature of the Internet, this does not guarantee complete security.
(2) We will appoint a person responsible for handling personal information provided by customers and strictly manage it.
4. Compliance with Laws and Regulations
We will comply with laws, regulations, guidelines and standards that apply to personal information.
5. Continuous Improvement
We are actively working on mechanisms to increase the security of information resources. In the same way, we will continue to improve the mechanisms for handling personal information on the website.
6. Collection of Anonymous Information
As part of our efforts to improve our services to customers, we may collect information on the access status of our customers on this website when analyzing access trends in order to improve our website. All information collected in this case will be anonymous and will not include any personal information.
7. Use of Cookies
Some pages on this website use cookies. Cookies are small pieces of information that the website sends to your browser and may be stored on your disk. If you do not want to receive or store cookie information, you can refuse to receive cookies in your browser settings. However, please note that in such cases, you may not be able to use some services or the content of the services may be limited.
8. Links to external websites
This website contains links to external websites, including those of other companies, but we are not responsible for the protection of personal information or the content of such websites.